Data Protection for Applicants

As an applicant

As part of the application process

We, ]init[ AG für digitale Kommunikation, process the personal data that you provide yourself via our online form or send to our HR department by email or that a recruitment agency sends to us with your consent. This includes your name, address, date of birth, telephone and mobile numbers, e-mail address(es), the channel through which you became aware of us and the personal data resulting from your application documents and in the context of job interviews.

We process applicant data in accordance with Art. 6 para. 1 lit. b GDPR (in conjunction with § 26 BDSG) exclusively for the purpose of the application process (implementation of pre-contractual measures as part of the application process).

After completion of the application process

If we conclude an employment contract with you as an applicant after completion of the application process, the data transmitted will be processed for the purpose of implementing the employment relationship in compliance with the statutory provisions, Art. 6 para. 1 lit. b GDPR (in conjunction with § 26 BDSG).

If no employment contract is concluded, your data will be stored for 6 months after completion of the application process. This is done as part of our legitimate interest in fulfilling legal obligations or defending against any claims arising from legal regulations (Art. 6 para. 1 lit. f GDPR). We are then obliged to delete or anonymize your data. In this case, the data will only be available to us as so-called metadata without personal reference for statistical evaluations (e.g. proportion of women or men in applications, number of applications per period, etc.).

If the data processing is carried out on the basis of Art. 6 para. 1 lit. f GDPR, you have the right to object to the processing of your personal data at any time for reasons arising from your particular situation. In this case, we will no longer process your personal data unless the processing serves to assert, exercise or defend legal claims or other demonstrably compelling reasons worthy of protection for the processing (objection pursuant to Art. 21 para. 1 GDPR).

Transmission of your application to companies of the ]init[-Group

If we are unable to offer you a vacant position but, based on your profile, we believe that your application may be of interest for other vacancies within the ]init[-Group, we will transfer your application data to our subsidiaries, provided that you have also given us your express consent to do so in accordance with Art. 6 para. 1 lit a), Art. 7 GDPR.

The application data may be forwarded to the following companies:

• Ironforge Consulting AG
  (Data protection information of Ironforge Consulting AG)
• ]init[.DCP - Digital Communication Portugal, Unipessoal Lda
  (Data protection information of ]init[.DCP)

You give us your consent in the application form by ticking the corresponding box (opt-in). Here too, you have the right to withdraw your consent at any time with effect for the future by sending an email to career@init.de.

Inclusion in our talent pool

If, despite your interesting profile, there is no current job opportunity at ]init[, we offer to store your profile and application data in our talent pool so that we can contact you about alternative entry opportunities or inform you about internal events. At the end of the application process, we will send you an email requesting your consent to this. If you give your consent, we will store your applicant data for a period of one year. The legal basis for the storage in this case is your consent in accordance with Art. 6 para. 1 lit. a GDPR.

You can withdraw your consent at any time with effect for the future. To do so, please send an email to career@init.de.

Active Sourcing

If we contact you directly via your social media profile outside of an application process and you are interested in a call, we will only save your profile for comparison with vacant positions in our talent pool with your prior consent (Art. 6 para. 1 lit. a GDPR). If an application procedure follows, we process your data as applicant data in accordance with Art. 6 para. 1 lit. b GDPR (implementation of pre-contractual measures as part of the application procedure).

Use of our online form

When you apply via our online form, the data you enter and files (application) are transmitted using secure TLS encryption and stored in a database.

Please note that an application is sent to us unencrypted by e-mail before it is saved in the database. We therefore recommend applying via our online form and ask you to refrain from providing sensitive data when applying by e-mail.

To process your data, we use the personnel administration and applicant management software of Personio SE & Co. KG. In this context, Personio is our processor in accordance with Art. 28 GDPR. A corresponding contract for order processing has been concluded between us as the controller and the software provider Personio. Only authorized employees from the HR department or employees involved in the application process have access to your data. All our employees are obliged to maintain confidentiality and to comply with data protection in accordance with the GDPR and the BDSG.

If you have any questions about the application process, you can contact us at any time at career@init.de.

Further data protection information, in particular regarding your rights as a data subject, can be found here.

Privacy for applying freelancers

We process applications and personal data entirely electronically.

We process the personal data that you yourself provide via our online form or send to our HR department by e-mail or that a recruitment agency sends to us with your consent. This includes your name, address, telephone and mobile phone number, e-mail address, and other information about your skills, industry expertise, and professional focus that is obtained from your application documents and during interviews. In addition, you can send us a personal message with further information via the application form.

We process applicant data in accordance with Art. 6 Para. 1 lit. b DSGVO exclusively for the purpose of the application process (examination and implementation of pre-contractual measures as part of the application process).

If we conclude a service/work contract with you after completion of the application process, the transmitted data will be processed for the purpose of implementing the contractual relationship in compliance with the statutory provisions, Art. 6 (1) lit. b DSGVO.

If no commissioning should take place, your data will be stored for 6 months after completion of the application process. This is done in order to fulfill legal obligations or to defend against any claims arising from legal regulations. We are then obliged to delete or anonymize your data. In this case, the data is only available to us as so-called metadata without personal reference for statistical evaluations (for example, proportion of women or men in applications, number of applications per period, etc.).

If you are interested in being included in our freelancer pool, we will ask for your consent by e-mail at the end of the application process. In this case, we store your data for 2 years after receiving your consent in accordance with Art. 6 Para. 1 lit. a DSGVO. You can revoke your consent at any time. To do so, please contact career@init.de.

When applying via our online form, the data you enter as well as files (application) are transmitted via TLS encryption and stored in a database. The database is managed by Personio SE & Co. KG, which offers a personnel administration and applicant management software. Personio is our processor in this context according to Art. 28 DSGVO. A corresponding contract for order processing has been concluded between us as the controller and Personio. Only authorized employees from the HR department or employees involved in the application process have access to your data. All our employees are bound to secrecy and data protection according to the DSGVO.

Please note that an application sent by e-mail is transmitted to us unencrypted before it is stored in the database. We therefore recommend applying via our online form and ask that you refrain from providing sensitive data when applying by e-mail.

If you have any questions about the application process, you can contact us at any time at career@init.de.

Contact/inquiry

If you would like more information about an advertised position, have any questions about the application procedure, or want to know more about ]init[, you can give us a call or write us an email. We only process the data that you provide to us within your message. You can find the contact details on our careers page.

You can find more information about your rights on our data protection page.